Team Rep Application

Team Rep positions are becoming more and more difficult to determine. Decisions will not be made until after teams are set. Allow us to explain some of the determining factors we use to select the rep:

Served previous years as a team rep and performed a good job.
Someone that is organized, efficient, checks email often and responds promptly- very important.
Financial need: this is not a primary factor, but does come into play. Includes multiple daughters in the club.
Number of years with Club South.
Access to email (both during day and weekends)

Due to simply having some bad team reps in the past that simply did little to nothing to assist parents, lack of email correspondence with communication to parents, along with keeping Jimmy informed ; we will install a standard in our system this year and if not met, the team rep will be replaced.

Team reps will be evaluated early February with our mid year surveys, just as our coaches, administration, and club is evaluated for satisfaction. If the team rep get poor scores, we will have to re-evaluate at this time. With this in mind, everyone needs to make sure they have time to communicate to parents, mostly via email (Coping Jimmy) and do other required duties. Shown below:

Team Rep Duties

We have outlined some of the duties that Team Reps will be responsible for. Team reps will be assigned shortly after teams are assigned. Parents who have served as team reps before will have seniority over other request.

Don’t procrastinate! When information is needed, please get to it immediately.
Check Email daily. This will be my primary method of communication to all reps and parents. I prefer that team reps have access to email at home and work. When I send email to each of you specifically (it will say to: team reps) please respond to verify receipt of the email. Expect to make approximately 2 or 3 calls per month to each team member. This may include last minute changes in practice, tournament changes, or important announcements. I will notify you when these calls need to be made. The good news is 90% of our families have email. The majority of the news will be sent out to everyone from me, and will not need to be sent out again by the team reps. I do ask sometimes you verify that all your parents/players received important news. You must copy Jimmy on emails you send out.
We do ask parents without email to contact you, but if you have not heard from one of these parents, please call them with any important news.
Initially you need to call or Email the players, parents, and the coach that you are the team rep. Make sure they know how to get in touch with you, inform them of work, mobile and home numbers.
Assist with tournaments by confirming that all players on your team have a ride to and from the tournament. Most parents attend, very few players will need car pools, but those who do, you may need to assist them in finding a ride. Confirm transportation a minimum of one week in advance. All players are required to inform the coach and you a minimum of 3 weeks in advance if they can’t attend a tournament and 24 hours in advance for a practice. I require you keep a record of attendance for each tournament, if a player does not attend, the date they informed you. This will be remitted to me monthly.
On tournament days, coordinate lunch meal plans with other parents and what each person needs to bring. We encourage that players/families eat together and prefer players not leave the gym. Eat healthy. Include sufficient food for the coach.
For our travel tournaments (Charleston, Atlanta and Tampa) you will need to coordinate who is going, parents attending, is the player staying with their parents, when are they arriving, car pooling, roommates, etc. We need this information by the end of January for these tournaments. We prefer that everyone stay in the same hotel; CSV will line up blocks of rooms at local hotels for each tournament. If a family is staying elsewhere, know their location and how to get in touch with them should we need to. If a parent does not attend, we require that the player stay with another parent. They should be responsible for lining this up.
When we have to call players for important information (practice is cancelled or moved, tournament changes) you will be responsible for calling “everyone” on the team. It is very important that everyone gets called.
Each team rep will be considered as the liaison between the parent/players and the director. Should problems arise, or you foresee problems, notify the director.
You will be the contact for any communication that the coach needs to communicate to the team.
We will host up to 2 tournaments. You will be responsible for (1) Helping set up gym site on Friday afternoon-evening. Should only be about 1 hour. (2) be responsible for T-shirt sales at gym site your daughter is at or be a gym supervisor.
During tournaments, you are responsible for keeping up with all the balls we take to the tournament. Please encourage parents to shag balls during warm-ups, preventing players from chasing balls.
After each tournament, you may be responsible for reporting game/match scores to Jimmy by the following Tuesday. Report form will be provided and can be remitted via fax or email attachment.

Please apply here